Time – 8 Simple Solutions to Poor Time Utilization

Mastering Time Utilization: Transform Your Routine Now!

Time is the most precious thing for each one of us as it cannot be reversed or retained at any point. Each one of us has 24 hours which means everyone has the same duration to spend per day. I am sure you must be wishing that there was more time available to make a day super good, right?

But you feel like you’re busy pushing through your tasks at work, yet so much gets left undone. You wish, if only having more hours in the day was an option!

Believe it, most of us think this way at some point, some may think frequently!

The truth is, we do have sufficient time, in fact, Enough time.

I have a very valid reason to say this, am sure you are also aware. There are some people accomplishing much more than most of us and are still able to be on time for all their commitments.

So, let’s assimilate the reasons and end this on-going rush and tension to improve our efficiency.

How to Identify factors to Improve time utilization?

Task Prioritization Failure

Which is the most important task to be done to accomplish objectives? This is something we need to ask ourselves on a regular basis at the beginning and end of the day.

What’s the most important activity you must do for you to accomplish your objective? If you’re not asking yourself this question regularly, you’re not getting the most bang for your time and effort. It’s easy to stay very busy but fail to accomplish much when you are unaware of what task to start and when it should be started, why some tasks are to be delayed.

• Ask yourself, “What is the most important thing I need to accomplish?”
• Then ask yourself, “What is the best way for me to accomplish that?”

It is possible Time is getting wasted!

This could be due to procrastination or getting attracted to something irrelevant, especially mobiles nowadays. It could be due to inefficient work habits and lack of focus on the goals or responsibilities.

• Make the choice to avoid wasting every minute
• Initially, a forceful push is required but if done religiously, you can be more productive.

Disorganized habits

When you’re not organized, everything takes longer than it should. From the beginning of the day, a lot of running around would be required due to small unnecessary multiple activities like searching for things, missing to complete a job and leaving it half-finished, and not handling personal things properly like keys, money, watches, books, searching for files on your computer, and trying to pull off things at the last minute.

• Disorganized people never seem to have enough time, and they’re frequently late with their work.
• Try to organize your life and yourself. There are many ways to stay organized and handle things smartly.  At work, many smart tools are available to handle tasks efficiently.

Attraction to Distractions

Life gives options for many things, but you need to identify what is important. Handling mobiles or viewing TV for long hours, household activities, regular visits to parties, being involved in low-quality conversations, social media, office work, shopping, and many more are activities around us. Having so many things in your life takes too much time.

• Remove the things from your life that are unnecessary. Sort unpleasantries surrounding you. Avoid distractions like fancy videos on mobile, and minimize the distractions you can’t remove, like your noisy children!

Delaying the start of the day

Most of us do little productively in the evening. That time is largely wasted just lying around the house or staring at your phone. That’s why so many highly successful people skip the evening hours by going to bed and waking up extra early.

• Your brain tends to shut down by the late afternoon, whether you started your day at 9:00 AM or 5:00 AM.
• Give yourself a few extra productive hours by getting up early and going to bed early. Waking up early boosts the progression of the day.

Failing to Track

You need to discipline yourself and keep track of the tasks that you handle. You might be able to identify the time that can be productively used or cut down. Switch tasks when appropriate so everything justifies all the tasks. However, never make it routine and mundane. At the office, take some breaks, create useful content in an attractive manner, and share it with your colleagues. At the end, ensure everything is productive and useful.

• Keep a simple journal and make a record each hour of how you spent the last 60 minutes.
• Assess your time tracking weekly once or so to see your progress.

Unplanned Daily Routine

Your day shouldn’t be random or determined on the fly. To get the most out of your time, it’s necessary to have a plan for the day.

• Make a detailed plan for your day before you go to bed. Spend your day executing that plan as well as you can.
• An obvious thing to notice when completing tasks in a planned manner and being productive yields immense satisfaction.
  

Lacking Focus

Focus or concentration plays a key factor in completing any task. It is not always easy to be focused and you might get distracted. The sad part is that none of us are taught in school or at home how to focus but are told to stay focused.  

• You probably have plenty of time to accomplish everything you need to do each day, but you just need to focus on a higher level.
• Practice meditation.
• Practice focusing on whatever you are doing. Focus is built through practice.

Make the most of your time by prioritizing, removing distractions, and learning how to focus. You have all the time you need, if you’re willing to make the necessary adjustments to yourself and your life.

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Blogs relating to personality development, mindfulness, meditation, persuasion – 10 Best Ways to Improve the Art of Persuasion in Everyday Life – An Essential Skill – Skillculture™ and many more are posted on this site www.skillculture.in.

“The key is not to prioritize what’s on your schedule, but to schedule your priorities – Stephen R Covey”